22 SkyRocket Tools to Level up your Profession as a PCS (You Cant Afford to Miss)

As already mentioned in the Tagline that you cannot afford to miss this write up if you are planning to be a Practicing Professional or already working from home during this Pandemic. Many of our professionals today mingling with limited resources at home to run their work smoothly without going office.  

In this write up, I am going to share with you all my personally recommended remote working tools to enhance your skills in the digital era it’s not just the corporate or tax laws which will take you higher, your efficiency and uniqueness is equally important.

All you need a Laptop & a boosting internet connection don’t follow it exactly regarding boosting internet, only an internet connection will work too. I am not mentioning here the word smartphone, I guess probably we all have.

Let’s Just begin with a list of smart working tools essential to level up your working skills.

I have divided them into different categories like managing work, invoicing, productivity and focus.

 

FOCUS TOOLS

1.     OneTab:

It happens with all of us messed up with multiple tabs on chrome like MCA, Gmail, BSE, RBI, SEBI, and so on and at the end we just close them all as they hamper our internet speed.

Whenever you find yourself with too many tabs, click the OneTab icon to convert all of your tabs into a list you just download the same from chrome and work hassle free.

When you need to access the tabs again, you can either restore them individually or all at once. OneTab will save you up to 95% of memory and its absolutely free.

Official Website:  https://www.one-tab.com/

 

2.     Freedom

Freedom blocks distracting websites and apps such as social media, shopping websites, games, and more. It helps you to stay focused on what matters most, to level up your productivity and output.

Work while you work and Shop while you shop.

Official Website:   https://freedom.to/

 

3.     Coffitivity

If you are someone who loves to work while having coffee or you miss the period before pandemic when you just sit in a café and work flawlessly then this tool is for you.

Coffitivity recreates the ambient sounds of a cafe to boost your creativity and help you work better. With a great selection of pre-recorded sounds available, this app provides the background noise you need to help you stay focused and productive.

Official Website: https://coffitivity.com/

 

CALENDER & MEETING SCHEDULE TOOLS

4.     Google Calendar

To schedule a meeting discussion either personal or through video calling you can schedule everything here to work hassle-free.

Add Birthdays and Work Anniversary of your team as well as your client here to be updated for celebration.

 The Google Calendar app helps you spend less time managing your schedule and more time enjoying it. It is also available on Android, iPhone, and iPad. Though I don’t need to mention the website as it's just located on the right side of your Gmail account.

Official Website: https://www.google.com/calendar/about/

 

5.     Calendly

Calendly helps you schedule meetings with your clients without the back-and-forth emails also your visits to ROC, NCLT, RBI etc.

Just create a Calendly link according to your availability and share the link with your clients. They pick a time, and the event is added to your calendar. Easy appointments and confabulations.

Official Website: https://calendly.com/

 

 

 

6.     

      Doodle

This is not the era when we send multiple emails to each one of our team or clients to figure out the best time for the meeting.

Doodle schedule 1:1s with your clients, without guessing or asking about availability. You show your best times. Guests narrow it down – Date and time set quickly. Its not just a tool it’s the way to present your punctuality.

Official Website: https://doodle.com/en/

 

EFFECTIVE DRAFTING TOOLS AND CONVERTERS

7.     Grammarly

Get help with grammar and spelling with a trending tool Grammarly.

After all, if you’re a client looking for a professional with attention to detail, spelling mistakes in a portfolio is going to raise alarm bells.

Obviously, you should use the standard Spellcheck function in your text editing tool, but that won't catch all mistakes, so double-check your words using Grammarly.

Official Website: https://www.grammarly.com/

 

 

8.     ILovePdf

Being a Professional every day you need a Converter in almost every assignment related to ROC or other regulatory compliance.

I love PDF is a great online tool to convert, Compress, Merge or Split PDF documents in a very simple manner.

Official Website: https://www.ilovepdf.com/

 

 

9.     SandwichPDF.com

With this the free online tool, you can convert a scanned document into a fully searchable PDF. The PDF will be OCRed (Optical Character Recognition) and the resulting text will be included as searchable text layer in the PDF.

In the present scenario it is mandatory to upload scanned documents on stock exchanges in Machine-readable format, to comply with this requirement Sandwichpdf.com is good option to quickly convert the scanned file into machine-readable language.

 

INVOICING  TOOLS

 

10.                                                              Simple Invoices

Invoicing should not feel like a hectic work. This tool allows you to create invoices in seconds, manage subscriptions with ease, and get paid faster than you ever have before add your service and a product like Digital signature or other.

You can add your logo in the invoice as well and the tool manage your bills in a systematic manner.

One of the best features it has that it alarms you when your client opens the email to see your invoice, if you send your invoice directly from it.

Official Website: https://simpleinvoices.io/

 

 

 

11.                                                              Zoho

It really does it all, but if you just want invoicing, they have a perfect “forever free” plan for those who have fewer than 5 customers to invoice. I mean here for those who are just planning to start their practice as a company secretary.

Zoho’s invoicing naturally integrates with their own suite of products, but it also integrates with many other applications, including Dropbox, Google Drive, PayPal, Stripe and OneDrive. Great for desktop and mobile, Zoho is an excellent place to start.

Official Website: https://www.zoho.com/invoice/

 

 

12.                                                              Handdy

Small businesses will love Handdy for its “pay me now” feature, which sends automatic reminder emails to clients if their payment is nearly due or is overdue.

The free trial is for one user, but it’s free forever for an unlimited number of invoices. The only downside is that the free version comes with Handdy’s logo in addition to your own on the invoices.

Official Website: http://www.handdy.com/invoices/

13.                                                               AND.CO

From invoicing to payment, AND.CO takes the headache out of budding professional, so you can get back to the work that drives you. It helps you create effective invoices that set your services apart – in just seconds.

Official website: https://www.and.co/

                               

 

CREATES NOTES AND MANAGE IDEAS & SAVE PAPER

 

14.               Google Keep

Again, from the right side of your Gmail my most favorites google keep let you store your notes, ideas, short details also add remainders for anything you want.

For eg. You can keep DIN, Addresses, To do list, any kind of Important information, Don’t waste papers, chits or note pads.

 You can access them from your computer, phone, or tablet. You can access your notes from anywhere.

Official Website: https://www.google.com/keep/

 

15.               Evernote

Evernote is a great note-taking solution for every professional or student. You can keep all your notes organized, sync it automatically across all your devices.

Official Website: https://evernote.com/

 

 

16.               Pocket

Save articles, videos, and stories from any publication, page or app. Read the content when you get free. Curate your own space filled with everything you can’t wait to learn.

Official Website: https://getpocket.com/

 

17.               Draftsend

Draftsend lets you create and share interactive presentations and proposals with just a PDF and your voice.

You can use them to send proposal to your corporate client to present yourself beautifully.

Official Website: https://draftsend.com/

 

 

TO SAVE PASSWORDS

 

18.               1Password

In this era of technology where we need to remember numerous passwords and we all are in a habit of forgetting the same unless we create single password for everything.

1Password help you to remembers all your passwords like ROC login, Gmail, Bank, WhatsApp, BSE login etc. on a single platform.

Just remember one password and forget all.

Official Website: https://1password.com/

 

Dashlane

Another tool for the password protection, don’t waste time with password reminder emails like me. Use a password manager tool like Dashlane, so you only have to remember one.

Official Website: https://www.dashlane.com/

 

 

TOOLS TO EFFECTIVELY COMMUNICATE WITH CLIENT

 

Followup

FollowUp for email is a lightweight productivity suite that keeps your conversations and tasks from slipping through the cracks. Set perfectly timed reminders that arrive at the top of your inbox, right when you need them.

Official Website: https://followup.cc/

 

19.                       Boomerang

Want to schedule an email to be sent later? Boomerang for Gmail lets you take control of when you send and receive email messages. Just write the messages as you normally would, then click the Send Later button.

Official Website: https://www.boomeranggmail.com/

 

20.                       Slack

Slack is one of the great communication tools for freelancers. Post-mock-ups, read feedback and share the reports in a channel dedicated to a specific Task.

Search past conversations and find files whenever you need them. You can also respond to DM requests from clients if they have other assignments for you.

In recent years, the instant messaging app Slack has become a hugely popular tool for work communications because it’s just such a great time saver.

Official Website: https://slack.com/

 

 

Deployment of New E-Form PAS-6 on MCA

Dear Professionals

 

Hope you all are doing good during this Pandemic.

 

In this write up, I am sharing with you all Latest update from MCA regarding Deployment of new E-Form PAS 6 (Reconciliation of Share Capital Audit Report on half yearly basis) and It’s Applicability by way of Questions and Suitable Answers.

This approach of MCA (Ministry of Corporate Affairs) gives us enthusiast to get some new compliance after each periodic interval which let us learning new things every year, also we never get bored with this New Companies Act, 2013 and even after 6 years of implementation it’s still NEW.

Let’s Just begin with Frequently Asked Questions (FAQ’s) on Deployment of E-Form PAS-6 on MCA.

Question: 1 What is the Purpose of Deployment of New e-form PAS -6? Answer: Reconciliation of Share Capital Audit Report on half yearly basis.

Question: 2 What is the Provision under which new e-form PAS -6 govern? Answer: Pursuant to Rule 9A of Companies (Prospectus and Allotment of Securities) Rules, 2014 as amended vide Companies (Prospectus and Allotment of Securities) Third Amendment Rules, 2019

Question: 3 What is the Date of Deployment of New e-form PAS -6? Answer: The New E-Form PAS -3 is available for filing on MCA portal w.e.f 15th July, 2020.

Question: 4 Applicability of e-form PAS 6? Answer: New e-form PAS 6 shall be file by every unlisted public company except (a) a Nidhi; (b) a Government company or (c) a wholly owned subsidiary.

Question: 5 What is the Due date of Filing of e-form PAS 6? Answer: Every unlisted public company governed by this rule shall submit Form PAS-6 to the Registrar with such fee as provided in Companies (Registration Offices and Fees) Rules,2014 within sixty days from the conclusion of each half year. i.e. 30th May and 29th Nov of each financial year.

Question: 6 Who shall be authorized to certify New e-form PAS -6? Answer: A Company Secretary of A Chartered Accountant in Practice shall be authorized to certify E-form PAS-6.

Question:7 What is the mandatory attachment of New e-form PAS -6? Answer: There is no mandatory attachment in New e-form PAS -6 but for record purpose a company may attach document received from depository stating details of shares held in DEMAT.

Question:8 What are the Contents of New e-form PAS -6? 1.     ISIN. All information shall be furnished for the half year ended 30th September and 31st March in every financial year for each ISIN separately. 2.     Details of issued capital number of shares along with percentage of total issued capital and total number of shares which are held in dematerialized form or physical form. 3.     Details of changes in the share capital in the form of Rights, Bonus, Private placement, ESOPs, Amalgamation, Conversion, Buyback, Capital Reduction, Forfeiture and others. 4.     Details of shares held by promoters, directors and KMPs in the form of DEMAT or physical. 5.     Details whether Register of Members Updated or not. 6.     Total no. of demat requests, if any, confirmed after 21 days and the total no. of demat requests pending beyond 21 days with the reasons for delay. 7.     Details if any common agency for registry appointed or not. 8.     Details of Company Secretary of the Company, if any; Else digitally sign by the Director/Manager/CFO.

Question:9 What are the Unique Key benefits New e-form PAS -6? 1.     This form will bring Transparency in Records of Shares of Unlisted Public Company as the company shall immediately bring to the notice of the depositories any difference observed in its issued capital and the capital held in dematerialized form. 2.     By deployment of this form Unlisted Public Companies will update their Registers in a        disciplined manner.

Question:10 What are the Penal Provision for non-filing of e-form PAS -3? Answer: As there is no penalty prescribed under rule 9A for non-compliance thereof, therefore section 450 (Residuary provision for penalty) will come into picture. The Company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to ten thousand rupees, and where the contravention is continuing one, with a further fine which may extend to one thousand rupees for every day after the first during which the contravention continues.

 

 

In compliance of this Rule there are 2 major Duties has been assigned to the Shareholders of Unlisted Public Company and Unlisted Public Company:

 

 

 

 

As per rule 9A(3) every holder of securities of an unlisted public company: 1.     who intends to transfer its securities; or 2.     who intends to subscribe to any securities of an unlisted public company on or after 02nd October 2018 shall make sure that all his existing securities are held in dematerialized form before making such transfer or subscription, and if not, then the security holder shall not be able to make such transfer or subscription.

As per rule 9A(4) every unlisted public company shall: a)    facilitate dematerialisation of all its existing securities by making necessary application to a depository; b)    secure ISIN for each type of security; and c)     inform all its existing security holders about such facility. As per rule 9A(2) every unlisted public company shall ensure that entire holding of securities of its promoters, directors and key managerial personnel has been dematerialised in accordance with the provisions of the Depositories Act, 1996, and if not, then the company shall not be allowed to do the following: a)    issue of any securities; b)    buyback of securities; c)     issue of bonus shares; d)    right offer   As per rule 9A(5) every unlisted public company shall ensure that: a)    it makes timely payment of fees (admission as well as annual) to depository, registrar to an issue and share transfer agent; b)    it maintains security deposit at all times of at least 2 years Fees with depository, registrar to an issue and share transfer agent; c)     it complies with the regulations or directions or guidelines issued by SEBI or Depository from time to time with respect to dematerialisation of shares of unlisted public companies.